Starting April 2020, the eInvoicing mechanism shall be made mandatory for certain category taxpayers, based on their aggregate turnover. And to help these taxpayers get accustomed to the new system, the option to voluntarily generate and report eInvoice shall be made available for the given category in a phased manner i.e.
- January 1, 2020, for individuals who aggregate a turnover of INR 500cr or more.
- February 1, 2020, for individuals who aggregate a turnover of INR 100cr or more.
To further help you understand the eInvoicing system; here is a list of things you should know about.
10 Things to know about the new eInvoicing System
1. What is eInvoicing?
EInvoicing aka Electronic Invoicing is an electronic authentication mechanism under GST. Under the mechanism,all the B2B invoices generated by a business (agg. turnover >=100cr INR)will have to be authenticated on the GSTN portal, electronically. Furthermore, to manage these invoices, the Invoice Registration Portal (IRP) will issue a unique identification number for every invoice.
2. What are the benefits of eInvoicing?
Tax leakage and frauds using fake invoices have been an issue the government is trying to fight even before the GST era. eInvoicing is proposed to put an end to this by mandating authorization of every invoice from the government portal.
Besides plugging the tax leakage, the implementation of the eInvoicing system shall be beneficial for taxpayers as well.
Some of the key benefits are:
- One-time reporting of the invoicing details for all your GST filings
- Minimized invoice mismatches during reconciliation
- Standard invoicing system means interoperability between multiple software
- Real-time tracking of invoices prepared by the supplier
- Automated return filing process as necessary details shall be auto-populated for various returns and even EWB (Part A)
- Easy and Precise ITC claim
3. How to generate an eInvoice?
- Invoice is created using an accounting or billing software as per the prescribed format for E-invoicing.
- Supplier can generate a unique Invoice Reference Number (IRN) using a standard hash-generation algorithm. Generation of IRN by the supplier is optional. In the absence of IRN, the IRP system of government will generate the same.
- JSON file for each B2B invoice (generated through the accounting software or any third party tool), along with the IRN, if generated is uploaded on the Invoice Registration Portal (IRP)
- The IRP will validate the generated hash/IRN attached with JSON (if uploaded by the supplier)or generate an IRN and authenticate the file against the central registry of GST for any duplication. The IRN will be the unique identity of the E-invoice for the entire financial year.
- Upon successful verification, the invoice will be updated with IRP’s digital signature on the invoice data and a QR code will be added to the JSON file.
- The uploaded data will be shared with the E-way bill and GST system, which will be used for auto-population of GST Annexures and
- The portal will send the digitally signed JSON along with IRN and QR code back to the seller. The invoice will also be sent to the buyer on their registered email id.
4. What are the details contained in an eInvoice?
As per the draft format generated by the GSTN, an e-Invoice will contain the following parts-
EInvoice schema: This part will consist of the technical field name and the description of each field. It will also specify if a field is mandatory or not, and has a few sample values along with explanatory notes.
Masters: Masters will specify the set of inputs for certain fields, that are pre-defined by GSTN itself. It includes fields like UQC, State Code, invoice type, supply type, etc.
EInvoice template: The template is as per the GST rules and enables the reader to correlate the terms used in other sheets. The mandatory fields are marked in green and optional fields are marked in yellow.
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5. What software/application can be used to generate an eInvoice?
As opposed to contemporary belief that an eInvoice has to be generated on the common portal, an eInvoice can be generated through any software/tool that supports the given e-Invoicing format.
6. What is the information required to generate E-Invoice?
- Supplier GSTIN,
- Supplier’s invoice number and,
- Financial year (YYYY-YY).
- Details of supplier & consignee
- Type of supply
- If it is B2B or B2C
- If it attracts RCM
- If it attracts TDS/TCS
- If it is an Export, Supply made to SEZ or Deemed export
- Details of supply
- Authorisation by designed authority
|Item Description||Quantity||Rate||Assessable Value||GST Rate||IGST Value||CGST Value||SGST Value|
7. Is there any official website for the eInvoice generation?
A taxpayer can use the following Common GST Electronic Portal to for the preparation of the E-invoice in terms of rule 48(4):
8. Is QR code mandatory for eInvoicing
A quick response or QR-code based eInvoice is mandatory only if the following conditions are met
- Aggregate turnover of the taxpayers exceeds INR 500cr
- The supply is made to an unregistered person
Details included in the QR code
The QR code shall consist of the following details
- GSTIN of supplier
- GSTIN of Recipient
- Invoice number as given by Supplier
- Date of generation of invoice
- Invoice value (taxable value and gross tax)
- Number of line items.
- HSN Code of the main item (the line item having the highest taxable value)
- Unique Invoice Reference Number (hash)
9. Can amendments be made to an eInvoice?
Yes, a taxpayer can amend an eInvoice. However, the amendments can be done only on the GSTN portal.
10. Can a taxpayer cancel an eInvoice?
The taxpayer cannot cancel an eInvoice partially. The eInvoice is required to be cancelled fully and reported to the IRN within 24 hours.
Any cancellation done after 24 hours of an eInvoice generation cannot be reported to the IRN portal. In such cases, the taxpayer will have to manually update/cancel the invoice on the GST portal before the returns are filed.
- An eInvoice does not mean an invoice generated on an electronic portal. But it is an invoice that is reported to and authenticated by the GSTN portal
- The eInvoicing mechanism will be mandatory from April 1, 2020
- The maximum line of items allowed in an invoice in 100
- Although the life span of an invoice is limited to 24 hours on the IRP portal, a validated invoice will be available on the GSTN portal for the entire financial year.