Businesses that come under the supply chain management are required to learn about e-way bill under GST. If you are into the business of supplying or transporting goods and services, you probably already know all about the e-way bill management system.  

Transporting goods from one place to another is a challenge in itself. To track commercial vehicles effectively and to reduce illegal dealings, the government has added regulations like making e-way bills mandatory as per Rule 138, Section 68 of the Goods and Services Tax Act. There are multiple issues that come up in this line of business including managing the e-way bill cycle, e-way bill and e-invoice pairing, tracking, penalties, multi-vehicles and so on! 

Components of an e-way bill:

There are two components of an e-way bill. Part A carries important information about the consignor and consignee. While Part B carries details about the vehicle comprising transporter details, vehicle details etc. It is important that the transporter has a valid, correct,  e-way bill while carrying the goods.  

Here’s how an efficient e-way bill management system helps run your business smoothly… 

1. Easier Collaboration 

You may have a remote work set up or have a staggered hierarchy. If your teams are staggered across the country and you have warehouses at different locations and even in multiple states, managing it all becomes tedious. Managing a huge supply chain with different consignors and transporters is a task. A cloud-based e-way bill management system can be safe, secure, and have accessibility from anywhere across the globe. There can be multiple users without any hassles. Also, storage will not be an issue as you can store unlimited data files on the cloud.  An efficient E-way Bill Management System can take care of everything right from the generation to updates, rejection and even cancellation. 

2. Advanced Analytics 

As a business owner, there are hundreds and thousands of deliveries to be made. Suppliers generally tend to deal with multiple transporters and consignees. Naturally, for the transport of goods, e-way bills need to be generated and renewed from time to time till the goods are delivered. A good e-way bill management system can help you with advanced analytics on the number of vehicles used on a monthly basis for goods transportation, with all the details of goods, all the e-way bills etc. in one place.  

3. Efficient Tracking 

Tracking your goods and the e-way bills becomes a piece of cake with the help of a smart e-way bill management software. All the past e-way bills also can be stored in one place for future reference. Tracking all the documents becomes easy and convenient. Everything will be automated and thus errors and time consumption will reduce significantly. 

4. Easier handling of specific scenarios like Goods rejection, e-way bill blocking etc  

There are certain scenarios where goods are rejected and returned to the supplier. Then, the credit notes are required to be issued. Also, from 15th August 2021, blocking of e-way bill generation facility has resumed. If a person has not filed their GSTR 3B for two consecutive tax periods then their e-way bills will get blocked! So, if your vendors are non-compliant, it will directly affect your business. Thus having an e-way bill software that helps you with all this in an automated way is a must! 

5. Helps you avoid penalties 

You can automate all the tasks related to e-way bill generation using an e-way bill management system. Transporters have to pay huge penalties if they are carrying expired e-way bills. Also, penalties are huge in case there is a difference in the information provided in the e-way bill and the goods that are being carried. All the information provided on the EWB needs to be correct and verified. Small errors can lead to big penalties. Thus using automated software for the generation and renewal of EWBs can save a lot of time, effort and money.  

Read: Penalties on non-generation of E-way Bills 

6. Convenient Bulk EWB generation 

With manual handling, managing and generating bulk e-way bills is not possible. However, you can easily Generate bulk e-way bills, mass update/Modify and/or even cancel when required with the help of a smart e-way bill management system.  

7. Consolidated and multi-vehicle EWBs:   

In case multiple invoices are issued by the supplier to the recipient, multiple E-way bills are required to be generated. Thus, for each invoice, a single e-way bill has to be generated, irrespective of the fact whether the same or different consignors or consignees are involved. However, after generating all these-way bills, one Consolidated E-way bill can be prepared for transportation purposes, if goods are going in one vehicle. Managing this entire scenario can be easily done via the e-way bill software.  

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Our E-way Bill Management System has been helping our clients with planning and managing their E-way Bills in an easy and automated way, on the go!  

It is available to clients in multiple ways – on cloud, as desktop utility, as APIs or even clubbed with e-invoicing solution.  The solution caters to the needs of suppliers, and consignors alike. It enables the users to replicate the company’s business hierarchy and E-way bill assignment roles to mimic sales and dispatch processes. 

With IRIS E-way Bill System, you can… 

1. Generate bulk E-way Bill, Mass Update/Modify and/or Cancel when required 
2. Extend Validity of E-way bill on the go 
3. Create Consolidated E-Way Bill as well as Multi-vehicle E-Way Bills 
4. Update Part B in cases where Part A is already created 
5. Auto-distance calculation and auto-sum  

Now that the government has streamlined the generation of E-way Bill with E-Invoicing, our strong support team has been helping our clients with a smooth transition.  

For a smart E-way Bill Management solution and a smooth EWB journey, contact us today!